AI Automation
AI that earns its keep
The repetitive work between your systems and inside your documents is where AI pays off first. We build the assistants and automations that handle it, on the tools you already own wherever possible.
What we do
Inside this service
Custom AI assistants
Assistants trained on your documents, specs, and procedures, so your team gets answers in seconds instead of digging.
Document intelligence
Tools that read specs, contracts, and submittals, extract what matters, and flag discrepancies before they cost you.
Workflow automation
Report generation, data transfer, follow-ups, and filing, automated, logged, and reliable.
Knowledge management
Your company's know-how organized and searchable, so lessons stop leaving with the people who learned them.
Tools
What we work with
Build
- Claude / OpenAI APIs
- Retrieval over your documents
- Python / TypeScript
- Supabase
Automation platforms
- n8n
- Gumloop
- Zapier
- Power Automate
Where your team works
- Slack
- Microsoft Teams
- Notion
- Airtable
- Linear
- Google Workspace
- Microsoft 365
Integration
- Existing ERP and PM tools
- Webhooks and schedulers
- APIs
Sound familiar?
Problems this service exists to solve
- Weekly reports assembled by hand from scattered sources
- Answers buried in email threads and old project folders
- Spec and contract reviews that rely on one person's memory
- Skilled people spending hours on work that software should handle
What you get: Measurable hours back every week, fewer things slipping through the cracks, and tools your team trusts because they fit the work.
How it runs
How this engagement runs
- 01
Discovery call
Free · 30 minA free 30-minute call about where the hours go. We leave with a shortlist of candidate automations and an honest view of whether the payoff justifies a build.
- 02
Scope
2–3 daysWe confirm the one or two automations with the best payoff, define what done looks like, and sort out data access. You approve a fixed fee before anything is built.
- 03
Build
1–4 weeksWe build against your real data in short iterations you can see and steer. No months of silence: you watch it take shape and correct course early.
- 04
Adopt
1–2 weeksWe train your team, watch real usage, and adjust until the new way is the easy way. Adoption is the deliverable, not the demo.
- 05
Support
Optional, ongoingAutomations are logged and monitored, with documentation handed over. We can stay on for tuning and support, or leave you fully self-sufficient. Your call.
What you get
Deliverables
- A working assistant or automation in your environment
- Documentation and access handover
- Team training and a short adoption guide
- A logged, monitored process you can rely on
Pricing
Ways to work together
Focused
$3k–6k
1–2 weeks
- One assistant or automation
- Single data source
- Team training and handover
- Logging and documentation
Standard
$6k–12k
2–4 weeks
- Multiple workflows
- Document intelligence
- Integration with one core system
- Adoption support
- Monitoring setup
Comprehensive
$12k–20k+
4–8 weeks
- Several connected automations
- Custom knowledge base
- Multi-system integration
- Team training program
- Ongoing tuning
Fixed fee per build, scoped into phases with a working deliverable at the end of each.
Every engagement starts with a free discovery call. That's where we settle exact scope and a fixed fee, so the number on the proposal is the number on the invoice.
Questions
Frequently asked
Can you build for our specific processes?
Yes, that is the core of the work. Everything is designed against your actual workflow and documents, and adoption support is part of the engagement.
Will this work with our existing software?
We integrate before we replace. Most builds connect and extend the systems you already run, whether that's an ERP, Microsoft 365, or the spreadsheets in between.
Do we need to be technical to use what you build?
No. Tools are built for the people who will use them, inside the apps they already work in where possible, and training is part of every engagement.
How do you handle our data?
Carefully and minimally. We agree data boundaries during scoping, keep processing inside your accounts where possible, and put confidentiality in writing.
What happens if the tool breaks?
Automations are logged and monitored, and we hand over documentation. We can also stay on for tuning and support if you want it.
What if our process changes after the build?
Builds are documented and structured so they can be adjusted. Small changes are quick; bigger ones we scope honestly, the same way as the original work.
Related
You might also need
Talk to us about AI Automation
A free 30-minute discovery call. Describe the problem; you'll leave with practical next steps either way.